Fees & Process
Transparent pricing and a streamlined process designed for efficient case handling.
Our Process
A straightforward workflow from initial inquiry to final report delivery.
1. Submit Case Inquiry
Complete the online case inquiry form with details about your case, including case type, jurisdiction, and services needed.
2. Case Screening
Our office reviews the inquiry to confirm the case falls within Dr. Rastegar's expertise and licensure. We'll respond within 24 business hours.
3. Fee Agreement & Retainer
Upon case acceptance, we provide a fee agreement outlining services and costs. A retainer may be required before work begins.
4. Record Submission
Submit all relevant medical records, imaging studies, and case materials via secure upload or mail.
5. Review & Examination
Dr. Rastegar reviews all materials. For IME cases, the examination is scheduled at a mutually convenient time and location.
6. Report Delivery
Comprehensive written report delivered within agreed timeframe. Addendum reports available as additional records are received.
Fee Structure
Fees are determined based on the scope of services required and the complexity of the case. We provide detailed fee estimates before beginning work on any matter.
A retainer is typically required before commencing services. The retainer is applied against fees and any unused portion is refunded.
Payment Methods
Credit card, check, or wire transfer accepted
Rush Services
Expedited turnaround available for additional fee
Testimony Fees
Deposition and trial testimony quoted separately
Turnaround Times
Standard and expedited options to meet your deadlines.
| Service | Standard | Rush |
|---|---|---|
| Medical Record Review | 7-10 business days | 3-5 business days |
| IME Report | 10-14 business days | 5-7 business days |
| Impairment Rating | 14 business days | 7 business days |
| Causation Analysis | 10-14 business days | 5-7 business days |
| Standard of Care Review | 14-21 business days | 7-10 business days |
| Rebuttal Report | 10-14 business days | 5-7 business days |
* Turnaround times begin upon receipt of complete records and retainer. Complex cases may require additional time.
Records Needed
Complete records enable thorough analysis and well-supported opinions. Please provide the following documentation when submitting a case:
- Complete medical records from all treating providers
- Diagnostic imaging studies (MRI, CT, X-ray) and radiology reports
- Operative and procedure reports
- Emergency room and hospital records
- Physical therapy and rehabilitation records
- Electrodiagnostic studies (EMG/NCS) if performed
- Deposition transcripts (if available)
- Accident reports, police reports, or incident documentation
- Prior medical records for pre-existing conditions
- List of specific questions to be addressed
Record Submission Options
Secure Upload
Upload records directly through our secure case inquiry form or via provided upload link.
Send records to info@ceospine.com (secure file transfer available for large files).
Physical Media
CDs, USB drives, or paper records can be mailed. Contact office for mailing address.
IME Logistics
Scheduling
IME appointments scheduled at mutually convenient times. Evening and weekend appointments may be available upon request.
In-Person IME
Examinations conducted at convenient locations throughout Ohio, Kentucky, and Michigan.
Tele-IME
Telemedicine examinations available where appropriate and legally permissible.